Time well spent

You would think a proposal, or a case for support, or a letter to a donor should be a simple process. Sometimes it is. However, depending on, for example, the number or availability of reviewers, or the timetable, the reverse can be true. Planning ahead can help. 

For me, the process goes something like this. 

Gather data to inform your document. Review prior proposals, reports, or websites, and/or talk with leadership, program staff, or community groups. Choose material that strengthens your case. 

Write a strong first draft. My “first” draft usually follows two or three prior versions before it’s ready to share with others. Thinking on paper is productive but can be messy. 

Get feedback. Your readers may spot things you missed, have new ideas about how to present your program, or provide strategic guidance. 

Revise. Use this feedback to create a stronger second draft. Then, seek feedback (again) from new reviewers to check your facts, inform the story, and guide decisions about the presentation of the program. A mix of reviewers can make a difference.

Digest, and edit (some more). Give yourself a day or two between your edits. You may be amazed by new ideas that surface and/or glaring mistakes you missed. This back and forth can be trying but new perspectives can be incredibly helpful.  

Make decisions.
Writing important documents involves decisions, such as what content stays or goes, how to present it, and who to involve in the review. This takes time and can be trying. Stick with it. 

When you need a re-write.
A reviewer may suggest a re-write, or you may decide it’s necessary. Either way it can frustrating. Choose to see it as success. You have provided your reviewer with content that stimulates new thinking about how to best describe a program, a campaign, or a big idea. The result will be better. 

Whew!
Getting a complex process like this from start to finish can be overwhelming. Persevere. Your effort will show. A well written proposal will strengthen your case and help you get to the next round. Most of all, you’ll have the satisfaction of a job well done, and a document you can repurpose for the next project.